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Card Request - New

  • The New button in the Card Requests search page is not usable.
  • Clicking shows this message: Cannot create a Card Request from this page. To create go to Abhyasi -> Card Request Tab -> New
  • This is done deliberately so that the NC will look into the record of the abhyasi and verify no previous pending card requests are present

  • To create a new Card Request, then:
  1. Click on Abhyasi Maintenance -> Abhyasis
  2. Search for the abhyasi record
  3. Edit the abhyasi record
  4. Go through the abhyasi record, update any details needed
  5. Open the ID Cards / Requests tab and verify there are no pending or unfinished Delivered/Not Delivered(info) card requests (CRs).
  6. Use this opportunity to scroll down to Cards Held by Abhyasi and correct any details needed.
  7. Next, scroll back up to the Card Requests section, and then click on the New button. A window pops up. Update these fields:
    1. Request Type: New, Lost, or Replace
    2. Card Type: Abhyasi or Prefect (Indian cards are all SRCM), while overseas cards are either SRCM or SMSF.
    3. Created By Group: enter your nodal centre
    4. In the Name on Card area, Line 1: enter the abhyasi's name as s/he wanted it to be printed on the card
    5. In the Donation Details area: enter
    6. Amount Paid: 100 for New/Replace, 150 for Lost. Overseas cards - suggested donation is 10 USD or 500 INR for any type of permanent card
    7. Currency: INR (Rs). Overseas cards - if donation is 500, the currency is INR. If 10, the currency should be USD. If any other amount, please check whether the amount is the equivalent of Rs. 500 or 10 USD.
    8. Receipt Number: Details of any receipt issued
    9. Card Requested Date: defaults to today's date, change to date of receipt of form
    10. Authorized by: enter name of authorizing prefect
    11. Reason for issue: New - permanent ID card request, Replace - Problem barcode, photo, damaged card, etc., Lost - Lost
    12. Processing Notes: Any other notes regarding this card, or for this abhyasi regarding this card
    13. Click on the Save button to save the card request
  8. This returns you to the abhyasi record page
  9. Click on the Save button there as well, to save the abhyasi record
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